1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  and Superintendent Charlie Van Zant.  Lisa Graham, District 5, was absent due to the hospitalization of her mother.

Deputy Superintendent

2. C-2 Proposed Allocation Changes for 2013-2014

Attachment: Allocation Summary - July 18, 2013.pdf

3. C-3 Agreement between Clay County School Board and Clay County Sheriff's Office for Purchase of Gasoline at Middleburg Facility

Attachment: 7-18-13 CCSB agreement with CCSO.doc.pdf

4. C-4 Interlocal Agreement to Sell Diesel Fuel to the Board of County Commissioners for Use of Emergency Vehicles in the McRae Area

Attachment: 7-18-13 INTERLOCAL AGREEMENT CCSB.pdf

5. C-5 Report to the Florida House and Senate Regarding Board Regulatory Plan Pursuant to F.S. 120.74(3)

Attachment: 7-18-13 Letter re Regulatory Plan.pdf

6. C-6 Approve advertisement of amendments to School Board Policy 6GX-10-1.12, Anti Bullying and Harassment

Attachment: 7-18-13 Policy 1.12 Anti Bullying.pdf

Human Resources

7. C-8 Revision to Section I, Table I, Title of Position for Administrative/Management and Supervisory Personnel (2013-2014 Salary Schedule)

Attachment: Salary Schedule 7 18 13.pdf

8. C-9 Vacate and Set Aside Termination of Michael Ford

9. C-10 Accept Resignation of Michael Ford effective May 16, 2013

Instruction

10. C-11 Consultant fee for Donna J. Whyte, Staff Development for Educators

Attachment: Donna J Whyte Consultant Agreement Sept 2013.pdf
Attachment: VitaDonnaWhyte.pdf

11. C-12 Advertise 2013-2014 Admissions and Placement Manual, included as School Board Policy.

Attachment: A P Manual table of contents 13 14.pdf

12. C-13 Carlton Palms contract amendment 13-14.

Attachment: Carlton Palms contract amendment 13-14.pdf

13. C-14 Challenge Enterprises Agreement 13-14.

Attachment: CHALLENGE ENTERPRISES AGREEMENT 13 14.pdf

14. C-15 Clarke School for the Deaf Agreement.

Attachment: CLARKE SCHOOL AGREEMENT 13 14.pdf

15. C-16 Clay Behavioral Health Center contract 13-14.

Attachment: CLAY BEHAVIORAL HEALTH 13 14.pdf

16. C-17 Designate first two weeks of October 2013 as Disability History Awareness weeks.

Attachment: Disability History and Awareness Week 2013.pdf

17. C-18 IDEA Grant Part B and Part B Preschool.

Attachment: IDEA Grant Executive Summaries 2013-2014.pdf
Attachment: IDEA Grant Budget Summaries 2013-2014.pdf

18. C-19 Pediatric Behavioral Services contract amendment for ESY 2013.

Attachment: Pediatric Behavioral contact amendment for ESY 2013.pdf

19. C-20 Student Travel

Attachment: July 2013 - Student Travel.pdf

20. C-21 Advertise 2013-2014 Student Code of Conduct

Attachment: 13-14 Code of Conduct final.pdf

21. C-22 Interagency Integrated Services Agreement between the School Board of Clay County and Clay Behavioral Health Center

Attachment: CBHC SDFS IA AGREEMENT.pdf

22. C-23 Interagency Agreement between the School Board of Clay County, the Young Men's Christian Association of Florida's First Coast, Inc., and Take Stock in Children

Attachment: YMCA.pdf

23. C-24 Out of State Travel for Donna Wethington and Kathleen Schofield to attend the Military Child Education Coalition training in National Harbor, MD July 8-9, 2013

24. C-25 Melissa Whitaker Agreement 2013-2014

Attachment: 2013-2014 M. Whitaker Agreement.pdf

Business Affairs

25. C-26 Writeoff Non-Sufficient Checks at Schools

26. C-27 Bid Award Revisions/Agreement Renewal July 2013

Attachment: 7_18_13 Release Letter Cintas.pdf
Attachment: 7_18_13 Bid 13-BA-115 Warehouse Revised Tab.pdf

27. C-28 Warrants and Vouchers for June, 2013

Attachment: Warrant & Vouchers June, 2013.pdf

28. C-29 Monthly Property Report - June, 2013 - Furniture/Equipment

Attachment: Furniture-Equipment Report-June, 13.pdf

29. C-30 Monthly Property Report - June, 2013 - AV Materials

Attachment: Audiovisual Report-June, 13.pdf

30. C-31 Monthly Property Report - June, 2013 - Software

Attachment: Software Report-June, 13.pdf

31. C-32 Monthly Property Report - June, 2013 - Vehicles

Attachment: Vehicles Report-June, 13.pdf

32. C-33 Deletion of Certain Items Report - July, 2013

Attachment: Deletion Report-July, 13.pdf
Attachment: Deletion Report (Attachment)-July, 13.pdf

Support Services

33. C-34 Pre-Qualification of Contractors

Attachment: Contractor List 7,18,13.pdf

34. C-35 Clay County Utility Authority Developer Agreement for Ridgeview High School

Attachment: Dev Agrmnt RHS 7,18,13.pdf

35. C-36 Additive Change Order #2 for Orange Park Elementary School Panelboard Replacement

Attachment: CO 2 OPE Panelboard Replacement.pdf

36. C-37 Additive Change Order #4 for Keystone Heights High School Renovation Building 1

Attachment: CO 4 KHHS Renovation Building 1.pdf

37. C-38 Deductive Change Order #5 for Ridgeview High School Cafeteria Expansion Phase II

Attachment: CO 5 RVHS Cafeteria Expanstion Ph II.pdf

38. Adoption of Consent Agenda

Minutes: 

Items withdrawn:  C-9, C-10, C-22

Items pulled to Discussion:  C-1, C-7

Motions:
Approve the Consent Agenda with the exception of items withdrawn and those pulled to Discussion.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye
Lisa Graham	- Not Present

39. Recognize 2012-2013 Retirees

Attachment: 2012-2013 Retirement Recognition.pdf
Minutes: Linda Lancaster, Director of Support Personnel Services, recognized employees retiring during the 2012-2013 school year.  Superintendent Van Zant assisted her by presenting certificates to those retirees present at the meeting.

40. Recognition of Orange Park Medical Center's ImPACT Program

Attachment: Recognition of OPMC ImPACT Program.pdf
Minutes: 

Mike Wingate, Director of Secondary Education, recognized Tom Pentz, Christine Perez, and Orange Park Medical Center as district business partners.  The ImPACT program covers concussion tests of student athletes with head injuries.  OPMC covers the cost of the program, amounting to approximately $10,000 per year.

41. Monique Thomas - Common Core

Minutes: 

Mrs. Thomas spoke about the dangers of Wi-Fi and electromagnetic radiation exposure, and expressed concerns about the harmful effects to students using technology at school. 

42. Smitty Huffman - School Discipline and Procedures

Minutes: Mr. Huffman, an employee of the school district, spoke about the importance of a positive work environment and appropriate student discipline and safety. 

43. Renna Lee Paiva - The Budget As Seen By the Teachers

Minutes: 

Ms. Paiva spoke about the lack of parity with regard to employee salaries and how they rank with other school districts in the state. 

Superintendent

44. D-1 Grove Park Elementary School Improvement Plan for 2012-2013 (Linda Pratt)

Attachment: 7-18-13 GPE Presentation.pdf
Minutes: 

Chairman Studdard recognized Mayor Jim Reniniger and Marge Hutton, who were present from the Orange Park Town Council to hear the presentation.  Linda Pratt, Principal of the school, spoke about the great experiences and learning gains at Grove Park Elementary over the last year. Grove Park is a Title I school with 74% of its students qualifying for free & reduced lunch, and has a high mobility rate.  Mrs. Pratt's presentation included information on the academic gains and the areas that needed improvement.

45. D-2 Review 2012-2013 Final Estimated Budget

Attachment: 7-18-13 Budget Presentation.pdf
Minutes: 

Superintendent Van Zant began by giving a brief overview of the district's financial situation over the last five years, and the impact on the 2013-2014 budget.   Dr. George Copeland, Assistant Superintendent for Business Affairs, followed with a more detailed analysis of the final estimated budget for 2012-2013.  

46. D-3 Review 2013-2014 Tentative Budget for all Funds

Minutes: Due to reductions in enrollment, loss of revenue from .025 operating levy, increased retirement rates, recurring expenses from class-size staffing and increasing health care mandates, the district will end the year on June 30, 2014, with an "unassigned fund balance" less than 3%.    A letter, as required by the state, will be drafted to the Department of Education explaining the district's financial situation and a plan for increasing the fund balance over the next two years. 

Based on the roll-back rate and a decreasing Required Local Effort mill levy, there will be no tax increase for 2013-2014.

Susan Glover, Director of School Food & Nutrition Services, presented the Food Service budget, and reported that there will be no meal price increases for 2013-2014.

47. D-4 Review Tentative 2013/14-2017/18 Educational Facilities Plan

Attachment: Tentative Educational Facilities Plan 2013.14 7.18.13.pdf
Minutes: Jim Connell, Director of Support Services, summarized the Educational Facilities Plan and explained that it is the same format as previous years.  The Plan is based on projections and no new schools are projected over the next ten years.  The district will focus on keeping schools safe and healthy, with no frills. The Transportation Plan includes no new buses for next year. 

48. D-5 Advertisement for the 2013-2014 Tentative Budget and Millages

Motions:
Approve advertisement for the 2013-2014 Tentative Budget and Millages as presented.	- PASS
Vote Results
Motion: Tina Bullock
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

49. D-6 Reschedule the Regular October School Board meeting from October 17, 2013, to Tuesday, October 15, 2013, to allow set up for the district Technology Fair

Motions:
Superintendent recommends rescheduling the Regular October School Board meeting to Tuesday, October 15, 2013.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

50. C-1 Minutes of Workshop/Special Meeting on June 6, 2013, Workshop/Special Meeting on June 18, 2013, and Regular Meeting on June 20, 2013 (Item pulled by Mrs. Kerekes)

Attachment: 7-18-13 Minutes June 6, 2013.pdf
Attachment: 7-18-13 Minutes June 18, 2013.pdf
Attachment: 7-18-13 Minutes June 20, 2013.pdf
Minutes: Mrs. Kerekes pulled this item to address Item C-5 Personnel Consent Agenda in the June 20, 2013, meeting minutes.  Mrs. Kerekes asked that the minutes reflect her request to have the Public Relations job description updated and brought back to the Board. 

Motions:
Approve minutes with the noted addition.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

School Board Members

51. D-7 Appoint one School Board Member and one Citizen Member to the Value Adjustment Board (Mrs. Studdard)

Motions:
Appoint Board Member Johnna McKinnon and citizen Scott Roberts to the Value Adjustment Board.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

52. D-8 Approve advertisement of amendments to School Board Policy 6GX-10-2.03, Human Resources - Position Availability (Mrs. Kerekes)

Attachment: 7-18-13 Policy 2.03 Position Availability.pdf
Minutes: 

Mrs. Kerekes stated her reason for bringing this item to the Board was so that job descriptions would be updated in a timely manner.  According to the proposed policy, all job descriptions would be reviewed over a two-year period, or as positions are vacated.  Mrs. Kerekes read from report findings of a review conducted by FADSS for Manatee County on their job descriptions.   

There was discussion among the Board and staff about issues with timing and language that would impact Human Resources and position control.

Motions:
Delay action  until the August 15, 2013, board meeting.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

53. D-9 Approve advertisement of amendments to School Board Policy 6GX-10-1.02F(1)f, School Board Rules (Mrs. Kerekes)

Attachment: 7-18-13 Policy 1.02F School Board Rules.pdf
Minutes: 

Mrs. Kerekes brought this item to the Board to create a means by which the School Board can ensure compliance with Florida Statutes for a formal review of its policies every two years. Discussion ensued prior to the vote on the motion.

Motions:
Approve for advertising.	- PASS
Vote Results
Motion: Tina Bullock
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

54. C-7 Personnel Consent Agenda (Item pulled by Mrs. Kerekes)

Attachment: Personnel Consent Agenda 7 18 13.pdf
Minutes: Mrs. Kerekes pulled this item to say she was disappointed that the Public Relations job description was not brought back to the Board at this meeting.  Mrs. Kerekes asked for consensus of the Board to ask the Superintendent to update the Public Relations job description and bring it to the Board at the August meeting.  The Superintendent agreed to take her request under consideration if there were substantial changes.

Motions:
Approve the Personnel Consent Agenda as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

55. D-10 Human Resources - Special Actions

Minutes: There were none.

Instruction

56. D-11 Standards-Based K-2 Report Cards

Attachment: K-2 Report Card Letter.pdf
Attachment: Kindergarten Report Card .pdf
Attachment: Grade 1 Report Card.pdf
Attachment: Grade 2 Report Card.pdf
Minutes: Diane Kornegay, Assistant Superintendent for Instruction, reported that the implementation of the Common Core State Standards has brought a new and different way of teaching and assessing student progress.  The new report cards will take effect in the upcoming school year in Grades K, 1, and 2, and reflect the level of student progress within the domains and standards.

Support Services

57. D-12 Public Hearing and Approval of CCSB Policy 6GX-10-6.01(L), Naming of School District Facilities and Dedicating Areas of School District Facilities or Grounds

Attachment: Naming of School District Facilities 7.18.13.pdf
Minutes: 

The Chairman opened the Public Hearing.  Being no one present to speak to the item, the public hearing was closed.

Motions:
Approval of the Amendment to CCSB Policy 6GX-10-6.01(L), Naming of School District Facilities and Dedicating Areas of School District Facilities or Grounds	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Not Present
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

58. Comments

Minutes: 

Superintendent Van Zant announced the need for an Executive Session.  The Session was scheduled for July 29, 2013, at 5:30 p.m., following the 5:15 special meeting.

Mr. Van Zant shared some of the district priorities on which he and staff are focusing:  

• 2013-2014 budget will be the leanest budget the school district has ever seen. 
• Bargaining begins and directly impacts budget. 
• Professional development and training that is needed.  
• Common Core Standards will be fully implemented next year. 

Referencing job description and policy updates, Mr. Van Zant stated that he is considering a quality management overview.  The Florida Association of District School Superintendents  provides these kinds of services and he will be contacting them to get more information on the program.

59. Comments

Minutes: 

Mrs. Bullock commented on a foreign student who recently completed his high school GED.  She gave kudos to Laura Copeland, Karen Bush and Toni McCabe. 

Mrs. Kerekes commented on the report she had read of the management reviews for Manatee and Pasco Counties.  She thanked everyone for the well wishes during her recovery, and she thanked Darlene Mahla for her work as PR Officer.

Mrs. Studdard announced that, along with Clay, Martin, St. Johns, Palm Beach and Manatee Counties will participate in the upcoming Master Board Training.  Board Members were encouraged to attend the BCC meeting on July 23, 2013.  It starts at 2:00 p.m. and Educational Impact Fees are at the top of the agenda.